Following that meeting, and after a 10-day period for you to study the preliminary plans and get back to me with your comments, I shall begin the design of the final master plan. They will show the location of all proposed site elements (and existing site features that are to remain) such as walks, driveway, terrace, fences, and planting. 2. You will receive two copies of each of these plans. Kent asked the Duncans questions to clarify their
Figure 5-12
View of the Duncan residence as seen from the street. It is situated on a site that is a little over a quarter of an acre in size and is surrounded on the west, north, and east sides by neighboring residential properties. Kent prepared a “Proposal for Design Services” and sent two copies to the Duncans, one for their files and one to be returned to him. Kent explained that there was no charge for this initial visit and accepted their invitation to meet with them. Analysis of existing on-site and immediate off-site conditions. Mr. Actual construction or installation of the design. This sample project, the Duncan residence, begins here and is followed through other steps of the design process in subsequent chapters. Duncan:
Thank you very much for the opportunity to meet with you this past Wednesday evening and the informative discussion we had about the improvements for your residential site. Initially they met in the living room, where Mr. Assimilation of all program and site data received from you. Duncans had in mind. The preliminary plans will be completed within 15 days, at which time I will contact you to set a specific time and date for presenting them to you. The interests and ideas you shared with me are very important for properly developing a design for your residential site. Kent Landscape Designer
encl. In response to all the ideas that were discussed during our first meeting, I am submitting the enclosed “Proposal for Design Services” in hope that I will be able to work with you on this forthcoming adventure. Kent requested to meet with them at their house. He explained the need to develop an overall master plan for the site as the best way to accomplish everything the
Figure 5-13
View of the north side of the Duncan residence. Further refinement of one of the alternative preliminary plans or a combination of the two to establish the final master
plan. So as not to rush the Duncans into making an immediate decision, Mr. Kent Date Pamela Duncan Date
Brian Duncan Date
Figure 5-15
The Duncans’ "Proposal for Design Services."
SUMMARY
The initial meeting with the clients is important because the designer acquires vital information about the clients that will be used as the foundation for the design solution. Having completed this chapter, you should specifically know the following about that first contact with clients:
• Different methods to communicate information about the designer or firm to potential clients
• Information about the designer or firm that is typically provided to potential clients
• General categories of information that are sought in the first meeting with clients
• Necessary facts about the family sought in the first meeting with clients
• Type of information obtained from the clients about their wants/wishes and likes/dislikes
• Questions that might be asked to learn about the clients’ lifestyle and interests
• Information that can be sought about the clients’ observations regarding their site and architecture of the house
• Alternative methods and techniques for obtaining information from clients
• Organization and potential content of a questionnaire
• Typical content of a portfolio
• Points a designer should discuss at the conclusion of the initial client meeting
• Content and organization of a proposal for design services 3. Outlined below are the proposed tasks to be accomplished. If this proposal is satisfactory and acceptable to you, please sign the enclosed copy and return it to me for my files. TIME SCHEDULE. J(M/esEEXe//t 7/26/11 _____________
James E. The payment for the above services shall be as follows:
$150 submitted with the signed proposal/contract
$450 paid upon completion and presentation of preliminary plans
$150 paid upon completion and presentation of the master plan
CONTRACT ACCEPTANCE. Upon arriving at the Duncan residence, Mr. You will receive two copies of this drawing. Preparation of two alternative preliminary plans, which will be presented to you at your home. Respectfully submitted,
JamesE. Kent encouraged the Duncan family to talk about their needs, desires, and anticipations about the site. After this, Mr. and Mrs. Notes will identify pavement and fence materials, fence heights, and general type of plant materials. Later in the meeting, they walked through the house and around the site as Mr. Actual on-site measurement and development of a base map. He thanked the Duncans for the opportunity to meet with them and expressed hope that he would be able to provide them with design services. Upon returning to the office, Mr. DRAWINGS. Kent listened to the Duncans discuss specific concerns and requests. 2. One master plan, drawn at a scale of 1/8’= 1′-0′ will show specific names of plant materials and other materials and patterns. To provide additional explanation for each of the phases of the design process presented in this text, this and following chapters describe how each phase is actually applied to a sample design project. The site is rather flat with some scattered existing trees in both the front and backyards. This offer is valid for 30 days. Although there are obvious site issues that must be contended with, I am confident that there are a variety of alternative ways to turn these problems into potentials while satisfying your specific needs and requirements. 1. These plans will be drawn at a scale of 1/8’= 1′-0′. thoughts or to seek more specific information about their requests. 2. PLEASE NOTE THAT THE SCOPE OF WORK DOES NOT INCLUDE THE FOLLOWING:
1. 4. Kent, landscape designer, concerning the future development of their site. To accomplish this, they indicated the need for privacy, an outdoor family and entertaining space, shade, development of a front entry, and some additional planting around the site.
