Objective. The VE manager must ensure that approved recommendations are converted into actions. Until this is done, savings to offset will not be achieved. Three major objectives of this phase are:
1. To provide assistance, clear up misconceptions, and resolve problems that may develop in the implementation process
2. To minimize delays encountered by the proposal in the implementation process
3. To ensure that approved ideas are not modified during the implementation process in such a manner as would cause them to lose their cost-effectiveness or basis for original selection
Implementation Investment. The need to invest in order to save must be emphasized when submitting VEPs. Some degree of investment is usually required if a VE opportunity is to become a reality. Funds and/or personnel for implementation have to be provided. The key to successful implementation lies in placing orders for the necessary actions into the normal routine of business. Progress should be reviewed periodically to ensure that any roadblocks that arise are overcome promptly.
Expediting Implementation. One of the fastest ways to achieve implementation of an idea is to effectively utilize the knowledge gained by those who originated it. Whenever possible, the VE team should be required to prepare first drafts of documents necessary to revise handbooks, specifications, change orders, drawings, and contract requirements. Such drafts will help to ensure proper translation of the idea into action and will serve as a baseline from which to monitor progress of final implementation. To further ensure proper communication and translation of the idea onto paper, the VE team should review all implementation actions prior to final release.
Monitoring Progress. Implementation progress must be monitored just as systematically as the VEP development. It is the responsibility of the management or the VE manager to ensure that implementation is actually achieved. A person should be designated by name with responsibility to monitor all deadline dates in the implementation plan.
Objective. The last phase of the job plan has several objectives; these might seem quite diverse, but when achieved in total, they will serve to foster and promote the success of subsequent VE efforts:
1. Obtain final copies of all completed implementation actions.
2. Compare actual results with original expectations.
3. Submit cost savings achievement reports to management. This will allow calculation of the total return on investment (ROI) of the VE effort.
4. Submit technical reports to management for possible use elsewhere.
5. Evaluate conduct of the project to identify problems that arose and recommend corrective action for the next project.
6. Initiate recommendations for potential VE study on ideas evolving from the study just completed.
7. Screen all contributors to the VEP for possible receipt of an award and initiate recommendations for appropriate recognition.
Discussion. A VE project is not completed with implementation of an idea. Full benefit is not derived from a VEP until the follow-up phase is completed. Until then, the records on a project cannot be closed. It is the responsibility of the VE manager to designate some individual to complete this phase. Certain key questions must be answered to assess accomplishments:
1. Did the idea work?
2. Did it save money?
3. Would you do it again?
4. Could it benefit others?
5. Has it been forwarded properly?
6. Has it had proper publicity?
7. Should any awards be made?